Waste Transfer Notes: What Households and Businesses Should Know

The direct explanation

A waste transfer note records the transfer of non-hazardous waste from one holder to another. It should identify the parties, describe the waste, record the quantity and time of transfer, and confirm the relevant duty of care information.

An invoice can sometimes contain the same required information, but a vague receipt is not automatically a compliant waste transfer note.

Why it matters

The note creates a basic chain of responsibility. It helps the producer or holder show that the waste was described and handed to an authorised person, and helps the next holder understand how it must be handled.

It also gives a commercial customer a useful record for property files, audits and client queries.

Correct separation and handling

• Describe the waste accurately, including the source, material, quantity and container where relevant.
• Use the appropriate List of Waste or EWC code and identify whether the waste is hazardous or POPs where applicable.
• Include the transfer date, time and place, carrier details and destination information required by the form.
• Make sure both parties complete and sign the relevant sections when using a paper note.
• Keep the note with the job record and link it to any weighbridge or facility receipt.

For repeated transfers of the same non-hazardous waste with the same carrier, a season ticket may be possible, but it needs a schedule of the individual transfers and must not be used when the underlying details change.

Common mistakes

• Writing only “rubbish” or “mixed waste” when the materials are known.
• Using one note for different waste types, carriers or sites without checking whether a season ticket is valid.
• Forgetting the waste hierarchy statement where required.
• Failing to retain the record after payment has been made.
• Treating a WTN as permission to move hazardous waste without the correct consignment process.

When specialist handling is required

Hazardous waste movements normally require a hazardous waste consignment note. Suspected asbestos, chemicals, oils, clinical waste, sharps and some WEEE cannot be made compliant simply by adding a note to an ordinary collection.

PWS does not accept or remove hazardous or specialist waste under this guide. Raise it before booking so the correct route can be considered.

Legal and regulatory context

GOV.UK states that businesses must complete a waste transfer note for each load of non-hazardous waste moved off their premises, unless a valid alternative document or season-ticket arrangement applies. The producer or holder and the receiving business should keep a copy for 2 years and provide it to an enforcement officer if asked.

The note does not replace the wider duty of care. Waste still needs to be stored safely, accurately classified and transferred to an authorised person or facility.

How PWS can help

For collection work within our current scope, provide the correct customer or business details, site address, waste description, approximate quantity and any unusual items. That information helps us prepare the job record and the appropriate transfer documentation.

Sources and review date

• GOV.UK: Waste transfer notes
• GOV.UK: Waste duty of care code of practice
• GOV.UK: Classify different types of waste - legal responsibilities

Reviewed 17 July 2026. This is general information for England and does not replace the form or procedure required for a specific waste stream.